Email safety training at the Culverhosue College of Business is important to ensure that all faculty, staff, and students are aware of the risks associated with using email and how to protect themselves from potential security threats. Here are some important topics that should be covered in email safety training:
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Phishing: Train users to recognize phishing emails, which are fraudulent emails designed to steal personal information or infect the recipient's computer with malware. Provide examples of phishing emails and encourage users to report suspicious emails to the university's IT department.
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Passwords: Emphasize the importance of strong, unique passwords and the dangers of using the same password for multiple accounts. Encourage users to use a password manager to generate and store strong passwords.
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Attachments: Train users to be cautious when opening email attachments, especially from unknown or suspicious sources. Encourage them to scan attachments with antivirus software before opening them.
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Personal information: Advise users to avoid sharing personal information, such as social security numbers, bank account numbers, or login credentials, via email.
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Email etiquette: In addition to security considerations, provide guidelines for email etiquette, such as how to write professional emails and avoid common mistakes like using all-caps or including too many recipients in an email.
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Two-factor authentication: Encourage users to enable two-factor authentication (2FA) for their email accounts to add an extra layer of security.
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Mobile devices: Remind users that email on mobile devices can be especially vulnerable to security threats, such as public Wi-Fi networks. Encourage them to use a VPN or other security measures when accessing email on mobile devices.
By providing comprehensive email safety training, universities can help their faculty, staff, and students protect themselves and the university from potential security threats.